AFSE Parent-Teacher Association

 

 

President: The president shall preside at all meetings of the association and shall be an ex-officio member of all committees except  the nominating committee. The president shall appoint chairpersons of association committees with the approval of the executive  board. The president shall delegate responsibilities to other association members and shall encourage meaningful participation in all parent and school activities. The president shall attend all regular meetings of the presidents’ council and shall be a mandatory member of the School Leadership Team (SLT). The president shall meet regularly with the executive board members in accordance with these bylaws to plan the agendas for the general membership meetings. The president shall be one of the eligible signatories on checks. The president shall assist with the June transfer of association records to the incoming executive board.

Vice President: The vice-president shall assist the president and shall assume the president's duties in his/her, or their absence, or at the president’s request. The vice-president shall be one of the signatories on all checks. The vice-president shall assist with the June transfer of association records to the incoming executive board.

Recording Co-Secretaries: The recording co-secretaries shall record minutes at all association meetings. The recording co-secretaries’ responsibilities shall include the preparation of notices, agendas, sign-in sheets and materials for distribution. The recording co-secretaries shall prepare and distribute copies of the minutes at the next scheduled meeting for review and approval by the general membership. The recording co-secretaries shall maintain custody of the association’s records on school premises. The recording co-secretaries shall incorporate all amendments into the bylaws and shall ensure that signed copies of the bylaws with the latest amendments are on file in the principal’s office. The recording co-secretaries shall be responsible for reviewing, maintaining and responding to all correspondence addressed to the association. The recording co-secretaries shall assist with the June transfer of all association records to the incoming executive board. The co-recording secretaries will determine respective responsibilities as they see fit, and report their conclusions to the executive board.

Co-Treasurers: The co-treasurers shall be responsible for all financial affairs and funds of the association. The co-treasurers shall also be responsible for maintaining an updated record of all income and expenditures on school premises and shall be one of the signatories on checks. The co-treasurers shall adhere to and implement all financial procedures established by the association. The
co-treasurers shall prepare and present a written report of all transactions at every executive board and general membership meeting. This report must include income, refunds, reimbursements and other expenditures, and opening and closing balances for the reporting period. The co-treasurers shall also prepare the association’s interim and annual financial reports. The co-treasurers
shall make available all books and financial records for viewing by members upon request and for audit. The co-treasurers shall assist with the June transfer of all association records to the incoming executive board. The co-treasurers will determine respective responsibilities as they see fit and report their conclusions to the executive board.

Freshman Representative and other Class Representatives: The Class Representatives shall be responsible for encouraging parent participation, outreach and recruitment. The Freshman Representative shall chair the membership committee which is a standing committee of the PTA with duties outlined in Article VII - Committees: Section 1 Standing Committee. The Freshman Representative shall be elected from among the parents of the incoming ninth grade during the September general meeting using the expedited election process as outlined in Article IV - Officers: Section 4 Election of Officers.